Wichita Public Schools is the largest school district in Kansas, serving approximately 45,000 students across 97 schools, special program sites, and support centers. They’re also one of the largest employers in the state. The district offers diverse educational options including magnet schools, virtual learning, alternative education, and career and technical education (CTE) pathways. “Previously, teachers had to devote instructional time to complete lengthy paper forms. With Origami Risk, we can give teachers that time back so they can focus on students and instruction. And it gives me time back because I get reports faster and with more complete information.”– Patrick Greene, Risk and Compliance Analyst, Wichita Public Schools At a glance Challenges Legacy system lacked scalability and incompatibility with newer systems required even more workarounds, which caused reporting delays. Manual data entry and spreadsheet tracking increased the risk of missed deadlines, miscoded injuries, and incomplete information. Existing combination of programs and data in different systems required manual integration work. Budget constraints required a cost-effective, yet robust solution. Solutions Transitioned to Origami Risk for claims management, and retirement data tracking. Risk Management Information System (RMIS) Integration with third-party software to securely and efficiently exchange data related to employees and students, medical bill review, and pharmacy benefit management. Comprehensive employee profiles (FMLA, medical leave, leave of absence, employee relations, and drug test) Outcomes Streamlined workflows eliminated manual re-entry and improved productivity by several hours each week. Significantly shortened the time to process and report incidents. Gave teachers back valuable in-class time while improving data consistency and completeness. Centralized platform supports multiple risk management functions without manual reconciliation. Enhanced their ability to identify trends and ensure compliance. Freed up time for staff to focus on severe claims and strategic initiatives. Improved transparency and increased trust with the community. Scaling up from an outdated system Wichita Public Schools previously relied on a basic claims management system designed for smaller organizations. Though initially cost-effective, the legacy system’s inefficiencies drove up the true cost of ownership, prompting the district to seek a smarter, more scalable solution. After benchmarking against peer organizations, Wichita Public Schools selected Origami Risk for its scalable platform and intuitive user experience, which enabled them to stay budget-conscious while meeting the needs of busy educators. Streamlining claims management Origami Risk has become central to Wichita Public Schools’ ability to manage claims efficiently. Without it, the team would struggle to access claim history, retrieve key documents, and handle complex or litigated cases. They also rely on Origami Risk for other workflow essentials like electronic reporting, which supports compliance, improves communication, and ensures timely follow-up. This efficiency translates to faster claims resolutions, better oversight over taxpayer dollars, and better support for staff and students. Simplifying incident reporting for staff Origami Risk completely transformed how student accident reports are submitted and managed. Teachers, nurses, and athletic trainers now use a user-friendly interface that saves classroom time and ensures more complete documentation. And real-time alerts of the reports come directly to the risk manager. With centralized access, district leaders can respond quickly and effectively, as well as spot trends and ensure compliance. Streamlining retirement and staffing workflows Previously tracked via scattered files and paper records, retirement data is also now managed in Origami Risk. The system integrates with Wichita Public School’s position management system to ensure timely recruitment actions, reducing delays and errors in staffing transitions. If a teacher retires mid-school year, Origami coordinates actions across departments to keep everyone informed and classrooms supported. Expanding the risk management horizon Formerly, the Employee Benefits and Insurance Management team relied heavily on manual processes for data entry and record management. Now, with support from Origami Risk to streamline processes, they’ve freed up time to assist other staff and become a responsive and proactive resource for the rest of the district. The team is now looking to use Origami Risk for safety audits, facility evaluations, and preventive risk tracking. And future goals include dashboard development for district-wide trend analysis and further automation of workflows to further improve Wichita Public Schools. “Previously, teachers had to devote instructional time to complete lengthy paper forms. With Origami Risk, we can give teachers that time back so they can focus on students and instruction. And it gives me time back because I get reports faster and with more complete information.”– Patrick Greene, Risk and Compliance Analyst, Wichita Public Schools